SEAPRO Technical Manual

Incident Command System

SEAPRO's Role in the Incident Command System (ICS)

In the event of an oil discharge, Alaska State regulations require the Responsible Party (RP) to contain and control a certain percentage of the discharge in 48 hours and clean up the discharge in the shortest possible time. To efficiently accomplish this, the RP should set up the Incident Command System (ICS) for managing the spill response activities. When the Responsible Party, as a SEAPRO member, requests assistance with the response, SEAPRO will activate its own internal ICS and mesh it with that of the RP. SEAPRO will then proceed to mobilize SEAPRO equipment, equipment from other member companies or co-ops, responder teams and any needed outside resources (i.e., industrial hygienists, archaeologists, wildlife experts, disposal consultants, marine architects, etc.)

SEAPRO's exact ICS role is at the discretion of the Responsible Party and will vary with the size and complexity of the incident. SEAPRO staff have received extensive ICS training and can consult the RP on strategies and tactics for any position in the Incident Command System.

With respect to the actual use of the ICS, the tasks listed below (which are the underlying principles of the ICS) assure that the appropriate problem solving activities occur:

1. Identify your primary objective(s);
2. Establish a highly structured, disciplined approach to achieve your objective(s);
3. Develop a functional organization to implement your approach;
4. Provide the members of the functional organization with detailed job descriptions that clearly state their roles and responsibilities;
5. Equip the members of the functional organization with the tools they need to carry out their roles and responsibilities;
6. Train response personnel so that their actions are immediate, automatic, comprehensive, coordinated, efficient and effective;
7. Establish practices and procedures that force/facilitate communication and accountability.

Introduction to the Incident Command System (ICS)

The purpose of the Incident Command System (ICS) is to provide a fully coordinated response for effective, efficient control and focus of personnel, facilities, equipment and communications during emergencies of all types. The ICS approach is supported by the National Incident Management System (NIMS). It is recognized that while a private company may be responsible for the spill event, it must interface with a multitude of agencies and interested parties. The ICS is designed so that the responsible party, government agencies and other parties can work together toward a common goal. The advantage of using the ICS is that the basic structure remains the same for all incidents; it simply expands or contracts to match the size, type and complexity of the required response. An Incident Command System (ICS) Model is shown below.

ICS Functional Areas/Roles and Responsibilities

The ICS is organized around five functional areas: Command, Operations, Planning, Logistics and Finance. These functional areas and their associated roles and responsibilities are explained in detail in the United States Coast Guard's Incident Management Handbook.

Integration and Liaison with Government Agencies

It is absolutely critical that the appropriate government agencies be integrated into the various ICS sections for the management of a spill response of this section. Refer to Section 1 - Reporting and Notification Additional Contacts/Information - Permits) for a quick guide to government agency areas of responsibility. The areas listed are the most likely to be involved with a spill response, i.e., tideland access, waste water permits, wildlife issues and response activity permits, wetland deliniation, cultural and archaeological sites, access to National Park areas, etc.

Command Center Locations

Potential command center locations for Southeast Alaska are listed by zone below. Information provided on each location includes the address, facility description, contact information and internet access. Locations were selected based on the following criteria:

• Room for 20 or more people;
• Tables, chairs and other equipment (computers, TV/VCRs, FAX machines, etc.) available on site or from a local source;
• Multiple phone and FAX lines (or a system that could be quickly expanded);
• Other considerations (including but not limited to):

• restaurant, on site;
• near by lodging;
• on-site or nearby adequate restroom facilities;
• potential staging areas (i.e., adjacent open fields).

It is important to note that the list of potential command post sites in Southeast Alaska is limited by the remoteness of the region, its unique topography and the small size of many of the communities, most of which can only be accessed by sea or air.

Zone 1 - Ketchikan Potential Command Center Locations
Facility	Contact Information
SEAPRO Office	Click here.
Ted Ferry Civic Center	Click here.
Ketchikan General Hospital	Click here.
Alaska National Guard Armory	Click here

Zone 2 - Craig/Klawock Potential Command Center Locations
Facility	Contact Information
Craig Tribal Assoc. Community Center	Click here.
Craig Youth Center	Click here.
Fireweed Lodge	Click here.

Zone 3 - Petersburg/Wrangell Potential Command Center Locations
Facility	Contact Information
Wrangell Community Center	Click here.
Wrangell General Hospital	Click here.
Stikine Inn (Wrangell)	Click here.
Tides Inn (Petersburg)	Click here.
Petro Marine Services	Click here.

Zone 4 - Kake Potential Command Center Locations
Facility	Contact Information
Kake Community Building/Kake City Hall	Click here.

Zone 5 - Sitka Potential Command Center Locations
Facility	Contact Information
USCG - Air Station Sitka	Click here.
Harrigan Centennial Hall	Click here.
Westmark Shee Atika	Click here.

Zone 6 - Pelican/Elfin Cove/Glacier Bay-Gustavus Potential Command Center Locations
Facility	Contact Information
City of Pelican - >City Hall	Click here.
Elfin Cove Community Center	(907)239-2208
Park Service Fire Hall & Garage (Glacier Bay-Gustavus)	Click here.
Park Service Headquarter (Glacier Bay-Gustavus)	Click here.
Fire Hall (Glacier Bay-Gustavus)	Click here.
Community Association Hall (Glacier Bay-Gustavus)	Click here.
Public Library (Glacier Bay-Gustavus)	Click here.
Public School Gym (Glacier Bay-Gustavus)	Click here.

Zone 7 - Juneau¹ Potential Command Center Locations
Facility	Contact Information
National Guard Sub-Port Building	Click here.
Centennial Hall	Click here.
Westmark Juneau	Click here.
Travelodge Hotel - Airport	Click here.
Prospector Hotel	Click here.

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Zone 8 - Haines/Skagway Potential Command Center Locations
Facility	Contact Information
National Guard Armory (Haines) (old military tank farm)	Click here.
Fire Station (Haines)	Click here.
American Legion Hall (Haines)	Click here.
Arctic Brotherhood Hall (Skagway)	Click here.
Old School Gym (Skagway)	Click here.
Public Library (Skagway)	Click here.

Zone 9 - Yakutat Potential Command Center Locations
Facility	Contact Information
Yak-Tat Kwaan	Click here.
USDA. Forest Service Building	Click here.

Regulatory Citations

State Regulations

State of Alaska regulations regarding contents of oil discharge and contingency plans under 18 AAC 75.425 specify that the following information be included within the Command System section of a plan:

Alaska Department of Environmental Conservation (ADEC) Guidelines

ADEC Oil Discharge Prevention and Contingency Plan Application and Review Guidelines require the following information be included in this section: